Job → invoice

The job's done, the customer's happy — and the invoice sits undrafted until the weekend. Cash trapped in finished work.

What the desk runs

Job sheet → drafted invoice on an agreed cadence (same day, next morning — your rule)
Your prices, your line items, your payment terms — nothing invented
Every draft queued for your approval before anything sends
Sent invoices logged so nothing gets invoiced twice or not at all

What lands on your desk

invoice drafted, awaiting your send — nothing sits unbilled

That's the artefact — not a promise, a thing you can check. If it isn't landing, the lane isn't running.

Runs inside your tools

Xero, QuickBooks or FreeAgent
Your job sheets — paper, app or photos of the pad
Your existing invoice template and numbering

The boundary

The desk never sends an invoice without your sign-off, never changes a price, and never touches your tax settings — your accountant's numbers stay your accountant's.

Signs this is your leak

There's a job you finished this month that isn't invoiced yet
Customers get billed "when you get a minute" — sometimes a week late
You've found an unbilled job scrolling back through site photos

What it looks like running

A signed-off job sheet lands and the invoice is drafted the same evening — your line items, your terms, your logo. You approve from your phone and it goes out while the job is still fresh in the customer's mind.

The end of the week stops meaning an invoice backlog. Finished work converts to billed work on the cadence you set, and nothing sits unbilled because you forgot it was finished.